Events with more than one teacher

Choose the hosts

1. Open Events, choose the event and select Edit (or start a New event).
2. Under Host teachers, choose a teacher in Add a host. To add more, use Add another host, up to 6.
3. The order matters: the first host is the main one. Use the arrow to move a host up, or the bin to remove one.
4. Select Save.

Only the owner and admins edit events, so only they choose the hosts. Any teacher at your studio can be a host.

What members see

The event’s page and card on your booking pages and website show every host, for example “With Mayra Lay and Amanda Lume”.

What host teachers see

A host does not need any extra role or permission. For each event they host:

• Today: the event shows under Coming up among their classes, with its time, the title and Event, and moves to Earlier today once it ends. A multi-day event shows on each of its days.
• Schedule: the event sits in the week and day views at its time, marked as an event. One that spans several days shows at the top of each day.
• The list of attendees: names only, never e-mails or phone numbers (unless your studio lets teachers see members’ contact details), with check-in, so the host marks people as they arrive.
• Add attendee and Mark as paid: a host can add someone at the door or after the event, as a courtesy, an exchange or a sold ticket, and mark their own event’s door sales as paid. See Add an attendee at the door or after the event.

Hosts see nothing else about events: no prices, deposits, balances, notes, other events or sales. Teachers who are not hosts of an event do not see it on Today and cannot open its list.

In the host’s Google Calendar

A teacher who connected Google Calendar and turned on Show my classes and private sessions in my Google Calendar also gets the events they host in their elastudio calendar, with the title, the place, the studio, how many places are taken and a link to the event’s list of attendees in elastudio. A multi-day event is one entry from start to end. Changes and cancellations follow on their own, and members’ names are never written to Google. See Your schedule, hours and Google Calendar.

On the phone

The elastudio team app for iPhone and Android shows hosted events on Today and in the schedule, with the list of attendees, Add attendee and Mark as paid.

Related

• Create an event or workshop
• Add an attendee at the door or after the event
• Staff roles and what each one can do